UNE 15713 – Secure Destruction of Confidential Material
The importance of the UNE EN 15713 standard lies in the fact that it establishes recommendations for the management and control of confidential document destruction processes in a safe and sanction-free manner.
An organisation certified under the UNE 15713 standard:
- Guarantees in their services the use of the means and the application of the appropriate procedures for secure document destruction for both the company or business and for the confidential destruction company.
- Provides recommendations applicable to company headquarters and any other place of custody for confidential material.
- It provides post-destruction information with the confidence of the type of industrial shredder that is needed to divide the document into portions that barely contain 2 letters.
The UNE EN-15713 standard is the ideal complement to regulate the Data Protection Act in the destruction processes of all kinds of confidential files. It consists of four well-differentiated stages:
- Arrival at the facilities.
- Destruction of documents.
- Issuance of the certificate.
Its implementation is recommended in those organisations in which guaranteeing confidential document destruction processes is critical, due to the level of security applicable to the confidential data handled.
Advantages of UNE 15713 verification
- Provides quality criteria.
- Facilitates compliance with the Data Protection Act and environmental legislation.
- It carries out a review of activities, facilities and resources.
- Integrates all business service provision activities.
- Provides extra reliability for clients in relation to the confidentiality of the information handled by their supplier.
Frequently Asked Questions
UNE 15713 Standard: Certification
The certification process for UNE 15713 has the following steps:
- Request for certification.
- Planning.
- Phase 1.
- Phase 2.
- Issuing the certificate.
Maintenance of the certificate involves the following process:
- Annual monitoring 1.
- Annual monitoring 2.
- Recertification.
Usual duration of the UNE 15713 certification process
The usual duration of the certification process is between 5 and 6 months, from the time the company submits the Certification Application until the certificate is obtained. We recommend that certification is requested 3 months before the expected start date of the process.
Guarantee the success of the organisation with UNE 15713.
- Identify confidential documents, as well as the materials where they are contained.
- Having adequate facilities that the document destruction company must have in two aspects, premises and security.
- How to subcontract.
- Personnel and security conditions implemented.
- Collection and retention or storage of material in transport vehicles or on-site destruction vehicles.
- Confidential categories.
- Disposal of the final product, using 5 levels of destruction according to the type of information to be disposed of; as number 5 is reached, recovery of information is less possible.
- Specific sizes of shredding and disintegration of the material.
- When contracting a confidential destruction company, the issuing of the destruction certificate for the client must be considered, after recording the whole process by means of a closed-circuit television for security reasons.
Integration of UNE 15713 with other quality standards
The implementation of UNE 15713 can be undertaken with other standards:
- Quality Management: ISO 9001.
- Information Security Management: ISO 27001.
- Environmental management: ISO 14001.
- Occupational health and safety management: OHSAS 18001, ISO 45001.
- Any other scheme with high level structure.
Contact us to get more information about UNE 15713
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